🚀 What is Microsoft SharePoint?

SharePoint is a web-based platform in Microsoft 365 used for:

• Document management
• Team collaboration
• Intranet (internal websites)
• Workflow automation

Think of it as a central hub for files, communication, and teamwork.

🧭 1. Types of SharePoint Sites

🔹 Team Site (for collaboration)

7

Used by departments or teams:

• Upload files
• Share documents
• Work together in real-time

🔹 Communication Site (for announcements)

6

Used for:

• News updates
• Policies
• Institutional information (like intranet)

🛠️ 2. How to Access SharePoint

Step-by-step:

1. Go to office.com
2. Sign in with your institutional email
3. Click the App Launcher (9 dots)
4. Select SharePoint

📂 3. Working with Documents

🔹 Upload Files

• Click Documents
• Click Upload
• Select file or drag & drop

🔹 Create Files

• Click New
• Choose:
  • Word
  • Excel
  • PowerPoint

🔹 Share Files

• Click file → Share
• Enter email → set permission:
  • View
  • Edit

👥 4. Managing Permissions (Very Important)

You can control who sees what:

• Owners → full control
• Members → edit
• Visitors → read only

👉 For your environment, this is critical for data security.

🧱 5. Creating a SharePoint Site

Steps:

1. Go to SharePoint homepage
2. Click Create Site
3. Choose:
   • Team Site OR Communication Site
4. Enter:
   • Site name
   • Description
5. Add members

📰 6. Creating Pages & News

• Click New → Page
• Add:
  • Text
  • Images
  • Videos
• Publish

👉 Useful for:

• Announcements
• Training materials
• Internal memos

🔄 7. Integration with Other Tools

SharePoint works well with:

• Microsoft Teams (files tab)
• OneDrive (personal storage)
• Power Automate (automate approvals)

⚡ 8. Practical Use Cases (For You)

🎓 In Education (Covenant University style)

• Course materials repository
• Staff document sharing
• Departmental intranet

🏢 Admin Work

• Memo sharing
• Meeting documents
• Policy archives

💡 Automation Example

• Upload file → approval workflow → email notification

🎯 9. Quick Hands-on Exercise

Try this now:

1. Create a Team Site
2. Upload:
   • A memo (Word)
   • A dataset (Excel)
3. Share with a colleague
4. Create a simple announcement page

🔥 Pro Tips

• Use folders + metadata instead of dumping files
• Always manage permissions carefully
• Use version history to track changes
• Sync with your PC for offline access